The Archives is pleased to announce its morning keynote speaker for the Utah State Archives Electronic Records Management Conference 2012 will be Kenneth Thibodeau. Ken Thibodeau is a records and information management professional recognized around the world as a leading expert on electronic records and digital preservation. He has spoken at more than 150 conferences, published over 30 articles and …
The ten-hour day
Most government offices in Utah are now open from 8-5 Monday through Friday. Though some state employees have retained an option to work four ten-hour days, staff members at the Archives look back with nostalgia at the three-day weekend. Others think a ten-hour day is way too long. With diminished budgets and staff, government offices are attempting to do more …
Records Management Resolution 2012
January is typically a month of new beginnings, a time when individuals evaluate the past year and set goals to make improvements in the upcoming year. This year the Utah State Archives wants to challenge records officers to implement a records management resolution to improve one part of each governmental entity’s records management program. This blog post, the first in …
Keeping Everything? Applying General Retention Schedules
Utah has general retention schedules designed to assist governmental agencies in managing their records. These schedules provide a description of the records, a suggested GRAMA classification (public, private, protected, controlled, or exempt), a length of time that they must be kept (retention), and a final disposition for the records. The disposition of records falls into two categories: 1) destroy the …
2012 Records Information Management (RIM) Conference
Registration for the 2012 Utah State Archives Electronic Records Management Conference is now open. Please visit our 2012 RIMM Event page on this blog for additional details and registration. Seating is limited, reserve your spot today!
Simplifying Access to Government Records
Simplifying Access to Government Records One duty of a records officer is to provide public access to government records. To help simplify the records request process, records officers and the public should be clear about the records or information requested. Records retention schedules can be used as a tool to accomplish this. Some questions to ask are: Where are the records kept? …
Email isn't dead, yet.
On November 26, 2011, Jim Naughton of The Observer posted an article reacting to Facebook co-creator Mark Zuckerberg’s declaration that email communication is a dying format. Three days later, an ABC News article, “Tech Firm Implements Employee ‘Zero Email’ Policy” seemed to validate Zuckerberg’s claim. As Naughton aptly observes, “The average employee now-adays receives something like 100 email messages a …
Records Center Move
The Utah State Archives and Records Service will relocate the State Records Center from the warehouse in West Valley (Decker Lake) to a new State owned facility in Clearfield. This move is scheduled to begin on February 1, 2012 and will take an estimated 4 weeks to complete. In order to facilitate this move, some services will be temporarily …
SAVE THE DATE! Utah State Archives April 2012 RIMM Conference
Information professionals have centuries of experience working with records on paper, and have developed effective practices for controlling these records. Yet, we have only a couple of decades of experience actively managing electronic records. As a profession records managers are engaging the unique challenges of this radically new format and are developing approaches to efficiently manage e-records. In …
Retention Talk – A Few Thoughts about Utah General Schedules.
When it comes time to schedule records with the Utah State Archives and Records Service there may be some confusion about general retention schedules. What are general schedules? What purpose do they serve? How do I use a general schedule? ARMA International defines a retention schedule as: “A comprehensive list of records series, indicating for each the length of time it is …